Administrative Assistant, Staff Scheduling - 36-40 hours

As an Administrative Workforce Planning Assistant, you make sure everything concerning our employees is taken care of. You process sick leave notifications, vacation requests and training registrations. You support the planners, allowing them to focus fully on creating the best schedule. You work accurately and communicate easily with colleagues

What do you do as an Administrative Workforce Planning Assistant at Coolblue?

As an Administrative Workforce Planning Assistant, you support the planners with everything related to scheduling, time registration, leave and training. You process changes in the scheduling system, check that all data is correct and flag discrepancies. You work closely with planners, store managers and trainers. You are a rock in the administrative storm. Thanks to your accuracy and overview, the schedule keeps running flawlessly, and you make workforce planning a little better every day.

• Monitoring time registrations and providing feedback in case of discrepancies.
• Processing sick leave notifications, contract changes and terminations of employment in our scheduling system.
• Scheduling training sessions and confirming registrations with the right colleagues and in the right systems.
• Processing vacation requests for employees.
• Answering questions about schedules or training sessions.
• Identifying bottlenecks in the administration and proposing improvements.

This is what you recognize yourself in

• MBO 4 working and thinking level with experience in administrative processes.
• Accurate in your work, and you do not let a single mistake escape your attention.
• Flexible by nature, and not intimidated by an ad hoc request.
• Preferably, you have experience working in an office.
• Strong communication skills, and you switch easily between different colleagues.
• You enjoy providing support and like helping others.

This is what else you are looking for in a job

• Money.
• An unbelievably good working atmosphere, where we treat each other like friends and you can simply be yourself. Monthly drinks, freshly prepared snacks, legendary Coolblue parties and the most fun team activities.
• A great combination of working in the office and from home. Of course, we make sure you have a top-notch home workspace, including an office chair, laptop and blue garlands.
• Plenty of room for your own ideas, initiatives and choices. You do your work your way.
• Travel expense reimbursement, a pension scheme and an allowance for working from home. 25 vacation days. If you promise you’ll come back.
• An office you’ll want to take photos of in a prime location. From Rotterdam Central, you’re just 3 falls away. Okay, it’s a 2-minute walk.
• More than 100 training courses at our own Studiefabriek to get a little better every day.
• Discounts on everything we sell.